Charting injections on a face or body map

A treatment record can carry an injection map: a visual chart of exactly where you injected, with the product, dose, batch and depth recorded against each point. You need clinical access. It gives you a diagram to read alongside the written treatment note.

Starting a map

1. On the patient's Clinical tab, press Add record and fill in the treatment record as usual, then press Save & chart map. You land straight on the map for that record.
2. Pick your base. To chart on the patient's own face, press Take a photo to map on (or Take a new photo if photos already exist), or choose one under Use one of this patient's photos, and chart on their actual face. Or use the Face front, Body (front) or Body (back) diagram.
3. Tap each injection site to drop a point, and record against it: Product, Quantity and unit, Batch / lot no. and Expiry, Instrument (needle, cannula or other), Depth / plane, and a Note. Press Save map when you are done.

To come back to a map later, use the link on the record's row. It reads Add map if there is none yet, Open map while it can still be edited, or View map once the record is signed off. If the link reads Open visit map or View visit map, it opens one shared map for the appointment. A record that already has its own map keeps that map.

Product photo

Tap Product photo beside a product before you start. You can photograph a toxin or filler product, including one typed under Another product, without placing a point or saving first. The photo fills existing points or passes of that product that have no photo and no batch number yet. If that product has no dose yet, its first placement takes the photo; later placements carry from its last dose. The first batch number committed on a dose with an unstamped photo is recorded as the batch that photo shows. Retaking a Product photo keeps the photos already attached to doses. It is kept as a product photo, not a before photo. Save map keeps a photo's map link only when it is attached to a point or pass. A product photo with no dose of that product on the map stays unsaved and prevents sign-off: attach it to a dose and save, or discard it from the product chip or the unattached-photo note. Reloading before that loses the unsaved link.

What happens when you sign

Save your changes first, then press Complete & sign off and confirm with Sign off and lock the map. Signing locks the map so its points become read-only. If this is a shared visit map, signing also locks its visit note for every treatment in the visit, so finish every treatment before signing.

Saving a record's own map updates that record's product lines; saving a shared visit map keeps its products in the visit map's separate product list. Signing deducts positive quantities that match products in your stock catalogue. An unmatched product does not change your stock; check any stock message after signing. Products entered manually on the record are not deducted a second time.

Follow-ups and top-ups

A locked map is never edited: record a later treatment as a new record on a new visit with a fresh map, and the patient's history builds into a visit-by-visit series you can look back through.

Showing doses on the diagram

Turn on Show doses on points to see the recorded dose beside each point. This is a display preference, not a change to the doses or stock movements. The preference is remembered in your browser and also applies when you print.

Notes on a visit map

On a visit map, each treatment note has its own Edit or Amend link. The available action follows that note's existing edit and sign-off rules. If you change the visit notes, Unsaved: tap Save map reminds you to save.

Writing up the next treatment

After saving a treatment record, including with Save & chart map, you can be asked whether to write up the next unwritten treatment in the same visit. Choose Yes, write it up to continue or Not now to dismiss the offer on that page. The offer does not complete or sign the next record for you.