Finding a change in the audit trail
Last updated
The audit trail lives on the same page as your export: Settings > Data & export, owners only. This article covers how to actually find the change you are looking for.
What the page shows
The Audit trail section lists the latest 200 changes across your clinic's records. Every entry shows:
- When the change happened, to the minute.
- Who made it.
- Table: which kind of record was touched, for example patients or appointments.
- Action: a colour-coded badge for INSERT (something created), UPDATE (something changed) or DELETE (something removed).
- Record: the first eight characters of the record's identifier; hover to see the whole thing.
This trail records changes. Who merely looked at a patient's clinical record is on the separate Access log button on the same page.
Narrowing it down
Use the two filters above the table:
- Table restricts the list to one kind of record. Investigating a patient detail change? Filter to the patients table.
- Action restricts to inserts, updates or deletions. Deletions are the rarest and usually the most interesting, so filtering to Delete is a quick integrity check.
Both filters search only the latest 200 entries already loaded. A blank result does not mean there was no older matching change.
Going further back
The page shows the most recent 200 entries. For anything older, run the full export from the top of the same page: the ZIP includes csv/audit_log.csv for you to search in a spreadsheet, up to the 50,000-row limit. Clinical entries for prescriptions and ID checks are omitted if the exporting owner lacks clinical access. Check export-info.txt and MANIFEST-INCOMPLETE-TABLES.txt if present, and contact support for any remainder.