Exporting your diary to a spreadsheet

Sometimes you want the diary out of the app: a printed day list for the front desk, a week of appointments to check against another system, or a simple record for your own files.

Exporting

1. Open the Calendar in Day or Week view, on the day or week you want.
2. Press Export at the right of the second row of the toolbar (on a tablet it is a download icon; on a phone, open More diary options and choose Export diary (CSV)).
3. A CSV file downloads, named after the range, for example diary-2026-07-02.csv for a day or diary-2026-06-29_to_2026-07-05.csv for a week. Open it in Excel, Numbers or Google Sheets.

What is in the file

One row per appointment, sorted by date and start time, with columns for date, start, end, patient, treatment, practitioner, status, source and notes. The source column tells you whether the booking came from staff or from your online booking page, which is a quick way to see how much of your diary books itself.

The export always uses real patient names, even when Hide patient names is on, so treat the file with the same care as the diary itself.

If the diary could not load fully

Export is unavailable when the diary read failed or the selected range is truncated. Resolve the loading problem or select a shorter range before exporting, so you do not download a partial diary as though it were complete.

Cancelled appointments

The export follows what you are looking at: cancelled appointments are left out unless Show cancelled is turned on under View, in which case they are included with their status marked cancelled.

Why not in month view?

The month view loads a deliberately compact summary to stay fast, so the export button only appears in day and week views, where the full detail is loaded. For a whole month, export it week by week, or use the clinic owner's full export in Settings > Data & export if you want everything.